You can view and pause the slideshow at the bottom of this page; it contains screenshots for reference purposes.  

  • Pay Increase for Hourly Employee - Scenario:
    • John Burke earns $20.00 an hour at XyZ corporation (his only pay rate).  Now that he has reached his one year anniversary, it is time for his annual review.  During the review, it is decided that he will receive a $10.00/hour increase.  As the HR Administrator for XyZ, we will go into the system and make the appropriate rate changes.
      1. First, we will click the 'employees' link from the blue navigation bar near the top of the screen.  Once this page loads, there will be a 'search employees' section near the top.
      2. Next, we can enter 'Burke' into the last name field and click search.  When the search results appear, click on his name to load his employee file.  
      3. Once in the file, click on the payroll tab.  Under the 'pay rates' section, you will see his existing rate ($20.00 per hour).  We should click the edit link to the left of the pay rate.
      4. The edit rate page should be displayed.  We will enter $30.00 into the rate amount field.  Leave the rate number as '1', leave the primary rate box checked, and enter the applicable change reason (in this example, annual increase).  The field on bottom is 'previous rate amount'; enter $20.00.  This will indicate to the system that our current entry is replacing the existing rate.  It also triggers HRIS to automatically create a 'new compensation history' record (line item) which includes the previous amount and the change reason.  This allows administrators to store a pay rate history, and the compensation history record can be edited to track additional information (start/end dates, notes, etc). 
      5. Keep in mind, editing and maintaining compensation history records is optional.  Refer to your supervisor to determine if this is something your line of business will use.  
  • Pay Increase for Salaried Employee - Scenario:
    • Lucas Burns is a salaried employee at XyZ corporation; he currently earns $2,000.00 per pay period.  Due to closing a major deal, Lucas is getting a raise.  We will make the appropriate changes once more; the steps are slightly different for salaried workers.  
      1. We will access Lucas' file in the same way we did before; searching via either last name or employee number from the 'employees' screen is the recommended approach. 
      2. Once in the file, click on the payroll tab.  Just above the 'pay rates' section, you will see a field titled 'Salary Amount (Per Pay Period)'.  By hovering over this field, the inline edit icon () should appear.  Clicking on this pencil will allow you to edit that one field without editing the entire record; you can enter the new per pay amount (for our scenario, Lucas is now earning $2,750.00 per pay). 
      3. The other major difference between hourly and salary is that for salaried employees, the compensation history record will not auto-create.  Under the pay rates section (on the payroll tab), you will see the 'pay history' area.  Click the 'new compensation history' link to manually create one of these records (we can enter former salary of $2000, start/end dates, notes, change reason, and so on).  

HRIS Compensation Management